Tasks

The Aufgaben (Tasks) area collects the mailbox's tasks with due date, priority and categories. Views such as Heute (Today) and Geplant (Planned) show what is coming up; new tasks are created with a line such as „Angebot schicken morgen 17 Uhr“ (Send offer tomorrow 5 pm).

Requirement: a mailbox is linked.

1. In the header bar, top center, choose Aufgaben (Tasks, task icon with check mark). On a phone, tap the pill showing the current area and choose Aufgaben (Tasks).
2. The app shows the navigation on the left, the task list in the middle and, to its right, the details of the selected task. The widget column is on the far right, see Widget column and Team.

On narrow screens (phone), the details are a separate page; the Zurück (Back) arrow leads to the list.

At the top is Neue Aufgabe (New task), below it the views, the Listen (Lists) group and the Kategorien (Categories) group, Einstellungen (Settings) at the bottom. The number next to an entry gives the open tasks of that view (0 is not shown).

Views

• Heute (Today): open tasks that are due today or overdue. Groups Überfällig (Overdue, red) and Heute (Today). Empty: Für heute ist nichts offen (Nothing open for today).
• Geplant (Planned): all open tasks with a due date, grouped by day: Überfällig (Overdue), Heute (Today), Morgen (Tomorrow), weekday with date within the next 6 days (for example „Mo., 9. Nov.“), after that only the date (with the year if it is a different year).
• Alle (All): all open tasks without groups.
• Markiert (Flagged): open tasks with priority Hoch (High). Flagging and High priority are the same.
• Erledigt (Completed): completed tasks, grouped by list and alphabetically by title. No number in the navigation. Empty: Nichts erledigt (Nothing completed) – „Erledigte Aufgaben erscheinen hier.“ (Completed tasks appear here.)

Lists

• One entry per task list with its color and the number of open tasks. A click shows the open tasks of that list.
• A read-only list carries the addition (nur lesen) (read-only) in its tooltip.
• There is no separate „Mit mir geteilt“ (Shared with me) group in tasks.
• Lists cannot be created, renamed or deleted in the app.

Categories

• One entry per category of the mailbox with a color dot and number; tooltip Nur „[Name]“ (Only "[Name]").
• A click shows the open tasks with this category; a second click returns to Alle (All).
• The group only appears if the mailbox has categories. Categories are managed in the settings, see Categories.

The browser remembers the view chosen last; on first opening, the view is Heute (Today).

• Header: icon and name of the view (or of the list or category) with the number of open tasks; in Erledigt (Completed), the number of completed tasks.
• Round check mark on the left: completes the task or reopens it.
• Priority before the title: !! = High, ! = Low, no sign = Normal.
• Title: without a title (ohne Titel) (no title); completed tasks gray and struck through.
• Second line: first line of the notes.
• Third line: due date „[Tag], HH:MM“ ([day], HH:MM; overdue in red), the name of the list (only if there are several lists and no list view is selected) and the categories.

Clicking a row opens the details, right-clicking opens the menu.

Sorting: fixed by due date, earliest first; tasks without a due date after that; with the same due date, higher priority first, then alphabetically by title.

There is no search field, no further filters, no multiple selection and no dragging of tasks. Use the views, lists and categories to narrow things down.

List states:

• Aufgaben werden geladen … (Loading tasks …)
• Die Aufgaben ließen sich nicht laden. (The tasks could not be loaded.; or the server's message) with Erneut versuchen (Try again).
• Keine offenen Aufgaben (No open tasks) – „Neue Aufgaben entstehen mit „Neue Aufgabe“ oder in der Zeile oben.“ (New tasks are created with "Neue Aufgabe" or in the line above.)

1. Click the line Neue Aufgabe – z. B. „Anruf morgen 9 Uhr“ (New task – e.g. "Call tomorrow 9 am") above the list (or press Enter while no field is active).
2. Type a title, optionally with date and time, for example „Angebot schicken morgen 17 Uhr“ (Send offer tomorrow 5 pm).
3. Below the field, the app highlights the recognized words and shows the recognized date, for example Morgen, 17:00 (Tomorrow, 17:00).
4. Press Enter. The task appears in the list; the recognized words are removed from the title.

Esc clears the field. At most 500 characters. If the input consists only of date words, Bitte einen Titel angeben (Please enter a title) appears.

The line is missing in Erledigt (Completed) and in read-only lists.

Recognized details (German words, upper and lower case do not matter):

• Date: „TT.MM.“, „TT.MM.JJ“ or „TT.MM.JJJJ“ (DD.MM., DD.MM.YY or DD.MM.YYYY), also with „am“ (on). A date without a year that has already passed counts for next year.
• Interval: „in 3 Tagen“ (in 3 days), „in 2 Wochen“ (in 2 weeks), „in einem Monat“ (in one month); the number as digits or as a word from „ein“ (one) to „zehn“ (ten).
• Days: „heute“ (today), „morgen“ (tomorrow), „übermorgen“ (the day after tomorrow).
• Week and month: „nächste Woche“ or „kommende Woche“ (next week) = next Monday; „nächsten Monat“ or „kommenden Monat“ (next month) = the 1st of the following month.
• Weekday: „montag“ to „sonntag“ (Monday to Sunday), also with „am“, „nächsten“ or „kommenden“ (on, next) = the next such day (today's weekday = in 7 days).
• Time: „9 Uhr“, „um 9 Uhr“, „9:30 Uhr“, „um 9“, „um 9:30“, „9:30“ (9 o'clock, at 9, 9:30). A time without a day counts for today, or for tomorrow if it has already passed.
• A date without a time is saved as 17:00.

Defaults per view:

• In Heute (Today) and Geplant (Planned), a task without a date becomes due today at 17:00 so that it stays visible.
• In Markiert (Flagged), it gets priority Hoch (High).
• In a category view, it gets that category.
• In a list view, it goes into that list, otherwise into the main list.

If creating fails, the line disappears again and Aufgabe nicht angelegt (Task not created) appears with the reason.

1. In the navigation, choose Neue Aufgabe (New task).
2. The app immediately creates a task Neue Aufgabe (New task) and opens the details; the title is selected.
3. Overwrite the title and fill in the other fields. The app saves automatically.

If the view is Erledigt (Completed) or a read-only list, the app first switches to Alle (All). Neue Aufgabe (New task) is missing if there is no list with write permission.

1. Click the task in the list.
2. The details appear next to the list. The app saves every change automatically; there is no Save button.

Header

• Zurück (Back, arrow): closes the details and returns to the list. On a computer, Esc closes the details.
• Color and name of the list; for read-only lists with · nur lesen (· read-only).
• Erledigt (Complete) or Wieder öffnen (Reopen): toggles the state (on a phone only as an icon).
• Flag: Markieren (Flag) sets priority Hoch (High), Markierung entfernen (Remove flag) resets it to Normal. When active, the flag is orange.
• Trash can (Aufgabe löschen, Delete task): see below.

Fields

• Titel (Title): at most 500 characters. An empty title is not possible: when you leave the field, the old title returns and Bitte einen Titel angeben (Please enter a title) appears. Enter applies the title.
• Notizen (Notes): multi-line text for the task, at most 20,000 characters.
• Fällig am (Due on): date. Clearing it removes the due date and time.
• Uhrzeit (Time): only takes effect with a date; without a time, 17:00 applies.
• Kein Datum (No date): removes the due date.
• Priorität (Priority): Normal (default), Niedrig (Low) or Hoch (High).
• Kategorien (Categories): selected categories as colored badges, without a selection Keine (None). Kategorie wählen (Choose category) or Ändern (Change) opens the Kategorie (Category) menu. The field only appears if the mailbox has categories or the task already has some.

In the Kategorie (Category) menu, a click turns a category on or off; several categories are possible (at most 20). A check mark marks selected categories. Alle Kategorien entfernen (Remove all categories) appears at the bottom as soon as at least one is set.

Saving

• The app saves the title and notes 0.8 seconds after the last keystroke and when you leave the field.
• It saves date, time, priority, categories and flag immediately.
• If saving fails, Nicht gespeichert (Not saved) appears with the reason, for example „Ungültiges Fälligkeitsdatum.“ (Invalid due date.). Changes made via the flag and the right-click menu are then reverted; input in the fields stays.

Without a selected task, the details show Keine Aufgabe ausgewählt (No task selected) – „Eine Aufgabe in der Liste wählen, um Termin, Priorität und Notizen zu sehen.“ (Select a task in the list to see due date, priority and notes.)

Tasks in read-only lists are shown write-protected: check mark disabled, fields locked, no Complete, Flag or Delete.

1. Click the round check mark in front of the task. Alternatively: Erledigt (Complete) in the details, right-click and Erledigt, or the Space bar.
2. The check mark fills; after a good second, the task disappears from the open views.
3. The notice „[Titel]“ erledigt ("[title]" completed) offers Rückgängig (Undo) for about 6 seconds.

Completed tasks are listed under Erledigt (Completed). There, the check mark or Wieder öffnen (Reopen) reopens them. If saving fails, the old state returns and Nicht gespeichert (Not saved) appears.

1. Right-click a task.
2. In the Aktionen zur Aufgabe (Task actions) menu, choose:

• Öffnen (Open): shows the details.
• Erledigt (Complete) or Wieder öffnen (Reopen).
• Markieren (Flag) or Markierung entfernen (Remove flag): priority High or Normal.
• Heute fällig (Due today): due today at 17:00.
• Morgen fällig (Due tomorrow): due tomorrow at 17:00.
• Kein Datum (No date): removes the due date (only for tasks with a due date).
• Kategorie … (Category): opens the Kategorie (Category) menu (only if categories exist or are set).
• Löschen (Delete).

For tasks from read-only lists, the menu only contains Öffnen (Open). There is no ⋮ button in tasks.

Deleting one task

1. Select the task.
2. In the details, choose the trash can (Aufgabe löschen, Delete task). Alternatively: right-click and Löschen (Delete), or Delete or Backspace.
3. Confirm the prompt Aufgabe löschen? (Delete task?) – „„[Titel]“ wird endgültig gelöscht.“ ("[title]" will be deleted permanently.) – with Löschen (Delete). Abbrechen (Cancel), Esc or a click outside the dialog cancels.

Afterward, the app selects the next task. If deleting fails, the task returns and Nicht gelöscht (Not deleted) appears.

Deleting all completed tasks

1. In the navigation, choose Erledigt (Completed).
2. In the list header, choose the trash can (Erledigte löschen, Delete completed).
3. The prompt Erledigte löschen? (Delete completed?) gives the number, for example „2 erledigte Aufgaben werden endgültig gelöscht.“ (2 completed tasks will be deleted permanently.) Confirm with Löschen (Delete).

This deletes all completed tasks of all lists with write permission, not just the visible group. Completed tasks in read-only lists remain.

1. In the email list, right-click a message (or open the ⋮ menu in the reading pane).
2. Choose Als Aufgabe anlegen (Create as task).
3. The app switches to tasks and creates a task: title = subject (without a subject (ohne Betreff), no subject), notes = Von: (From), Datum: (Date), Betreff: (Subject) and the text of the message (shortened to 8000 characters).
4. The details are open and the title is active. Set the due date and priority as needed.

The task goes into the open list, otherwise into the main list. If the view was Erledigt (Completed), Heute (Today), Geplant (Planned) or Markiert (Flagged), the app switches to Alle (All).

The shortcuts work when no input field is active and no dialog or menu is open.

• ↑ / ↓: select the previous or next task.
• Space bar: complete or reopen the selected task.
• Enter: jump to the quick entry line.
• Delete or Backspace: delete the selected task (with confirmation).
• Esc: close the details.
• In the quick entry line: Enter creates, Esc clears. In the title field: Enter applies.

• Notes
• Categories
• Creating and editing appointments
• Keyboard shortcuts