Categories

Categories are colored labels such as “Kunde” (customer) or “Prüfstand” (test bench). They help you recognize related messages, appointments, tasks and notes at a glance and display them selectively.

• Categories belong to the mailbox. A category applies to messages, appointments, tasks and notes of this mailbox.
• The list is stored on the mail server. Other programs connected to the same mailbox see the same categories.
• The mail server's default categories carry the name of their color, for example “Rot” (red) or “Blau” (blue). Your own categories appear under their name.
• A message, appointment or item can carry several categories; an appointment, task or note at most 20.
• In folders shared by another person, that person's categories apply. You can assign them there, but not manage them.

Only the categories of your own mailbox can be managed.

1. In the navigation, choose Einstellungen (Settings), then Kategorien (Categories). When the navigation is collapsed, the hexagon Kategorien verwalten (Manage categories) leads there directly.
2. The list shows a color dot and name for each category, with the buttons for color, Umbenennen (Rename) and Entfernen (Remove) on the right.

Without categories, it shows Noch keine Kategorien angelegt. (No categories created yet.)

Creating a category

1. In the last row under Neue Kategorie (New category), enter a name (placeholder “Name”).
2. Optionally choose a color with the color button (initially Ohne Farbe, No color).
3. Choose Anlegen (Create) or press Enter.

• Name: at most 100 characters, without comma and semicolon. Upper and lower case do not count in the comparison; “kunde” and “Kunde” are the same name. The color names of the default categories are also taken.
• Color: one of the 25 colors or Ohne Farbe (No color). Default: no color.

An empty field creates nothing. Possible messages: “Bitte einen Namen für die Kategorie angeben.” (please enter a name for the category), “Der Name einer Kategorie darf kein Komma und kein Semikolon enthalten.” (a category name must not contain a comma or semicolon), “Eine Kategorie mit diesem Namen gibt es bereits.” (a category with this name already exists). If creating fails, the notice Nicht angelegt (Not created) appears.

Changing the color

1. In the category's row, choose the color button (Farbe wählen, Choose color). It shows the current color with its name.
2. In the Farbe (Color) menu, choose a color. The current one is marked with a check mark.
3. The change is saved immediately.

The choices, in this order, are: Ohne Farbe (no color), Rot (red), Orange (orange), Pfirsich (peach), Gelb (yellow), Grün (green), Türkis (teal), Oliv (olive), Blau (blue), Violett (purple), Kastanie (maroon), Stahl (steel), Dunkler Stahl (dark steel), Grau (gray), Dunkelgrau (dark gray), Schwarz (black), Dunkelrot (dark red), Dunkelorange (dark orange), Dunkelpfirsich (dark peach), Dunkelgelb (dark yellow), Dunkelgrün (dark green), Dunkeltürkis (dark teal), Dunkeloliv (dark olive), Dunkelblau (dark blue), Dunkelviolett (dark purple), Dunkelkastanie (dark maroon). A category without a color appears as an empty ring. If the change fails, Farbe nicht geändert (Color not changed) appears.

Renaming a category

1. In the row, choose Umbenennen (Rename).
2. Enter the new name in the Name der Kategorie (Category name) field.
3. Choose Speichern (Save) or press Enter. Abbrechen (Cancel) or Escape keep the old name.

An unchanged or empty name counts as canceling. The same rules apply to the new name as when creating. If renaming fails, Nicht umbenannt (Not renamed) appears.

Removing a category

1. In the row, choose Entfernen (Remove).
2. Confirm the Kategorie entfernen? (Remove category?) prompt with Entfernen or close it with Abbrechen (Cancel).

The category disappears from the mailbox's list. An active filter on this category is removed. If removing fails, Nicht entfernt (Not removed) appears.

To messages

1. Right-click a message in the message list, or choose Weitere Aktionen (More actions, ⋮) in the reading pane.
2. Choose Kategorie … (Category …).
3. In the Kategorie (Category) menu, click a category. A check mark shows that the message already carries it; clicking again removes it.
4. Alle Kategorien entfernen (Remove all categories, only if the message carries categories) removes all of them at once.

The change is visible immediately. If it fails, the display reverts and Kategorie nicht gesetzt (Category not set) appears.

Other ways:

• Several messages: select messages, then choose Kategorie … (Category …) in the Aktionen zur Auswahl (Actions for selection) menu or in the selection view. The menu is then called Kategorie für 3 Nachrichten (Category for 3 messages, with the respective number); a check mark appears only if all selected messages carry the category. A click sets it on all of them, or removes it from all of them if all already carry it. See Organizing messages.
• In the reading pane: the categories of an open message appear below the subject as badges; the × on a badge removes that category.

Kategorie … only appears if the folder's mailbox has categories.

To appointments, tasks and notes

Appointments, tasks and notes get categories in their own area, via the Kategorien (Categories) field with Kategorie wählen (Choose category) or Ändern (Change), or via Kategorie … (Category …) in the right-click menu. Details are in Creating and editing appointments, Tasks and Notes. The contact form has no field for categories.

There are four ways to limit the message list to one category:

• Navigation: under Kategorien (Categories), click a category (tooltip for example “Nur Nachrichten der Kategorie Rot”, only messages of the category Rot). A second click removes the filter. The active category is highlighted.
• Collapsed navigation: the colored dots in the category pill. A small dot at the top right indicates “Ein Kategorie-Filter ist an” (a category filter is on).
• Filter above the list: in the Filter (Filter) menu under Kategorie (Category), choose a category or Alle Kategorien (All categories). See Message list, search and filters.
• Kategorien widget in the widget column of the Email area: click a row.

The filter:

• only applies to the already loaded messages of the open folder;
• can be combined with the status filter (for example Ungelesen, Unread);
• is removed when you switch folders.

The navigation shows the categories of the mailbox selected in the mailbox picker.

With Kategorien zuklappen (Collapse categories) or Kategorien aufklappen (Expand categories) on the heading, you can fold the group in the navigation. You can hide it completely under Settings › Anzeige (Display) › Kategorien in der Navigation (Categories in the navigation); an active filter is removed in the process.

On messages, appointments, tasks and notes, categories appear as a colored pill with the name or only as a colored dot. The choice is under Settings › Anzeige (Display) › Gesetzte Kategorien (Assigned categories).

• Settings
• Organizing messages
• Message list, search and filters
• Widget column and Team