Recurring series and invitations

Recurring appointments are created in the appointment window with Wiederholen (Repeat), invitations with the Teilnehmer (Attendees) field. This article describes all recurrence options, inviting people and responding to invitations.

Requirement: write permission for the calendar. The appointment window itself is described in Creating and editing appointments.

1. Choose Neuer Termin (New appointment) or open an existing appointment with Bearbeiten (Edit).
2. Set the start and end of the first appointment.
3. Under Wiederholen (Repeat), choose the type: Täglich (Daily), Wöchentlich (Weekly), Monatlich (Monthly) or Jährlich (Yearly).
4. In the gray box below, set the interval, weekdays and end.
5. Check the plain-text summary below the box and choose Speichern (Save).

• Wiederholen (Repeat): Nie (Never, default), Täglich (Daily), Wöchentlich (Weekly), Monatlich (Monthly), Jährlich (Yearly). With Nie (Never), the box is hidden.
• Alle [Zahl] Tag/Tage, Woche/Wochen, Monat/Monate or Jahr/Jahre (Every [number] day(s), week(s), month(s) or year(s)): interval between appointments, 1 to 99, default 1. Example: „Alle 2 Wochen“ (Every 2 weeks).
• Wochentage (Weekdays, only with Wöchentlich, Weekly): buttons Mo, Di, Mi, Do, Fr, Sa, So (Mon to Sun), each toggled individually. The weekday of the start is preselected. At least one day always stays selected.
• Endet (Ends):
  • Nie (Never, default): the series runs without end.
  • Nach Anzahl (After count): additional field Anzahl (Count), 1 to 999, default 10.
  • Am Datum (On date): additional field Bis (Until, date), default 30 days after the start.
• Plain-text summary below the box: summarizes the rule, for example „Jede Woche am Dienstag und Mittwoch, 4-mal“ (Every week on Tuesday and Wednesday, 4 times), „Alle 2 Tage, bis 31.12.2026“ (Every 2 days, until 12/31/2026), „Jeden Monat am 5.“ (Every month on the 5th) or „Jedes Jahr am 5. November“ (Every year on November 5).

Fixed rules:

• Monatlich (Monthly) always repeats on the same day of the month as the start (for example every 5th).
• Jährlich (Yearly) always repeats on the same date.
• Rules such as "every 2nd Tuesday", "last day of the month" or "every weekday" cannot be set in the appointment window.

• Bearbeiten (Edit), Löschen (Delete) and responding always affect the whole series. Changing or deleting a single appointment of the series separately is not possible.
• The detail window of a recurring appointment shows the rule as plain text (for example „Jede Woche am Montag“, Every week on Monday; for monthly rules by weekday from other programs, only the day of the month) and the notice „Bearbeiten und Löschen gelten für die ganze Serie.“ (Editing and deleting apply to the whole series.)
• When editing, the window shows the start and end of the first appointment of the series, not the one you clicked. At the bottom it says „Änderungen gelten für die ganze Serie.“ (Changes apply to the whole series.)
• When deleting, the prompt reads „Die ganze Serie wird gelöscht.“ (The whole series will be deleted.)
• Recurring appointments cannot be moved with the mouse, and their duration cannot be changed in the grid; use Bearbeiten (Edit) instead.

1. In the appointment window, click the Teilnehmer (Attendees) field (placeholder „Name oder E-Mail-Adresse“, Name or email address).
2. Type a name or address. From two characters on, suggestions from your contacts appear; click a suggestion.
3. Add a complete address with Enter or a comma.
4. Each person appears as a pill.
5. Choose Speichern (Save). The message then reads „Termin angelegt“ (Appointment created) or „Termin geändert“ (Appointment changed).

Using the Teilnehmer (Attendees) field:

• Enter, comma: adds the typed address.
• Pasting several addresses separated by commas or semicolons: split into individual people.
• Leaving the field: a typed address containing „@“ is added.
• Backspace in the empty field: removes the person added last.
• × on a pill: removes that person. Hovering over the pill shows the address.
• The form „Name [adresse]“ (Name [address]) is also allowed.
• Duplicate addresses are ignored.
• Invalid input: notice Bitte eine gültige E-Mail-Adresse angeben (Please enter a valid email address) with what you typed.
• Up to 50 attendees per appointment.

What applies when saving:

• The organizer is your own mailbox.
• When editing, your own address and the organizing person do not appear in the Teilnehmer (Attendees) field.

1. Click the appointment.
2. The detail window lists the attendees. Before the details have loaded, only the number is shown („n Teilnehmer“, n attendees).

An appointment organized by another person shows Eingeladen von … (Invited by …) and the response buttons in the detail window.

1. Click the appointment, or right-click it.
2. Choose Zusagen (Accept), Vielleicht (Maybe) or Absagen (Decline).
3. The response applies without confirmation. Antwort gesendet (Response sent) appears with the chosen response; on an error, Antwort nicht gesendet (Response not sent) with the reason.

• The buttons only appear if the appointment is in a writable calendar.
• For recurring series, the response applies to the whole series; the detail window shows „Die Antwort gilt für die ganze Serie.“ (The response applies to the whole series.)
• You cannot send a comment with the response.
• Your own previous response is not shown in the calendar.
• Depending on the appointment, invitations may also offer Bearbeiten (Edit) and Löschen (Delete).

If you organized an appointment with attendees yourself and delete it, you are asked Teilnehmer über die Absage informieren? (Notify attendees of the cancellation?) – with Ohne Nachricht löschen (Delete without message) or Informieren und löschen (Notify and delete). Details in Creating and editing appointments.

• Creating and editing appointments
• Calendar – layout and views
• Contacts – overview and search
• Reading messages