Notes

The Notizen (Notes) area keeps short texts of the mailbox, for example checklists or meeting notes. Notes can be color-coded, given categories and searched. They are saved as you type, without a separate button.

Requirement: a mailbox is linked.

1. In the header bar, top center, choose Notizen (Notes, notepad icon). On a phone, tap the pill showing the current area and choose Notizen (Notes).
2. The app shows the navigation on the left, the list of notes in the middle and, to its right, the selected note in the editor. The widget column is on the far right, see Widget column and Team. On a computer, the top note is selected when the area opens.

On narrow screens (phone), the editor is a separate page; the Zurück (Back) arrow leads to the list.

Navigation

• Neue Notiz (New note): creates a new note (see below).
• Alle Notizen (All notes): all notes with their number.
• Kategorien (Categories): one entry per category of the mailbox with a color dot and number (tooltip Nur „[Name]“, Only "[Name]"). A click shows only notes with this category; a second click returns to Alle Notizen (All notes). The group only appears if the mailbox has categories; they are managed under Categories.
• Einstellungen (Settings, at the bottom).

Notes from shared note folders are mixed in under Alle Notizen (All notes); there is no folder navigation and no „Mit mir geteilt“ (Shared with me) group. Filter, search and selection are kept when you switch to another area, but not across a reload of the app.

• Header: Alle Notizen (All notes) or the name of the category, with the number.
• Sorting: fixed, most recently changed note first.
• Groups: Heute (Today), Gestern (Yesterday), Letzte 7 Tage (Last 7 days), Letzte 30 Tage (Last 30 days), after that one per month (with the year if it is a different year).
• Row: the note's color dot, title, on the right the time of the last change (today the time, then Gestern (Yesterday), within 7 days the weekday, otherwise the date), below it the next line of text (without further text Kein weiterer Text, No further text) and the categories.
• Title in the list: the title field; if it is empty, the first line of text; if the note is empty, Neue Notiz (New note).

Click, Enter or Space bar on a row opens the note; a right-click opens the menu.

There is no pinning, no other sorting, no filter by color, no multiple selection and no dragging of notes.

List states:

• Notizen werden geladen … (Loading notes …)
• Die Notizen ließen sich nicht laden. (The notes could not be loaded.) with Erneut versuchen (Try again).
• Keine Notizen (No notes) – „Hier liegt noch keine Notiz.“ (There is no note here yet.) or in a category „Keine Notiz in dieser Kategorie.“ (No note in this category.)

1. Click the Notizen durchsuchen … (Search notes …) field above the list.
2. Type a search term. The list filters immediately.
3. Hits are highlighted; below the title, the text excerpt around the hit is shown.
4. Clear the search with Esc or the cross in the field.

The search covers title and text, regardless of upper and lower case, including formatted notes.

Without hits, Nichts gefunden (Nothing found) appears – „Zu „[Suchwort]“ gibt es keine Notiz.“ (There is no note for "[search word]".)

1. In the navigation, choose Neue Notiz (New note).
2. The app clears the search, places the new note at the top of the list and creates it immediately. The cursor is in the title.
3. Type a title, switch to the text with Enter or ↓ and write the text.

The new note is Weiß (White). In a category view, it gets that category. New notes always go into the main notes folder.

If creating fails, the note disappears and Notiz nicht angelegt (Note not created) appears with the reason.

1. Click the note in the list.
2. Change the title or text in the editor. The app saves automatically.

Editor header

• Zurück (Back, arrow): saves the note and returns to the list.
• Farbe (Color): choice of note color (see below).
• Save status: Wird gespeichert … (Saving …), then Gespeichert (Saved); on an error Nicht gespeichert (Not saved) with Erneut versuchen (Try again).
• Trash can (Notiz löschen, Delete note): see below.

Content

• Time of change: for example „5. November 2026 um 09:12“ (November 5, 2026 at 09:12).
• Kategorien (Categories): selected categories as badges, next to them the tag icon (Kategorien wählen, Choose categories).
• Titel (Title): optional, at most 500 characters. If it stays empty, the first line of text counts as the title.
• Text (Notiz schreiben …, Write note …): at most 20,000 characters; the field grows with the content. Clicking in the free area places the cursor in the text.

Keyboard in the editor

• In the title: Enter or ↓ jumps to the text.
• At the start of the text: Backspace or ↑ jumps to the title.

Formatting

New notes are plain text; there is no formatting bar for them. Notes that are already formatted (for example from another program of the mailbox) open in the editor with a bar: Fett (Bold), Kursiv (Italic), Unterstrichen (Underline), Durchgestrichen (Strikethrough), Aufzählung (Bulleted list), Nummerierung (Numbered list), Zitat (Quote) and Link (prompt Link-URL (https://…), Link URL). They stay saved with their formatting.

Formatted notes are read-only in two cases:

• Diese Notiz ist zu lang, um sie hier zu bearbeiten. (This note is too long to edit here.) – the text is longer than 20,000 characters. Color and categories are then locked as well.
• Der Text dieser Notiz enthält Bilder und lässt sich hier nur lesen. Farbe und Kategorien lassen sich ändern. (The text of this note contains images and is read-only here. Color and categories can be changed.) – the text contains images from the internet.

Notes are saved automatically:

• 0.8 seconds after the last keystroke,
• when you leave the title or text,
• when you switch to another note, another area or another page,
• when the page is closed.

The app saves color and categories immediately. Anything typed while saving is saved right afterward.

If saving fails, the header shows Nicht gespeichert (Not saved) with Erneut versuchen (Try again), and a Nicht gespeichert notice gives the reason (without a reason: „Die Notiz ließ sich nicht speichern.“, The note could not be saved.).

Choosing a color

1. In the editor, choose Farbe (Color) (or right-click the note and choose Farbe der Notiz …, Note color).
2. In the Farbe der Notiz (Note color) menu, choose a color: Weiß (White, default), Gelb (Yellow), Rosa (Pink), Grün (Green) or Blau (Blue). A check mark marks the current color.

The color appears as a dot in the list and in the Farbe (Color) button. You cannot filter by color. If a note may not be changed, the color dot with Nur lesen (Read-only) appears instead of the button.

Choosing categories

1. In the editor, choose the tag icon (Kategorien wählen, Choose categories) next to the categories (or right-click and choose Kategorie …, Category).
2. In the Kategorie (Category) menu, select or deselect individual categories; several are possible (at most 20).
3. Alle Kategorien entfernen (Remove all categories) removes all categories from the note.

The category field only appears if the mailbox has categories or the note already has some.

1. Right-click a note in the list.
2. In the Aktionen zur Notiz (Note actions) menu, choose:

• Öffnen (Open): shows the note in the editor.
• Farbe der Notiz … (Note color): opens the color menu.
• Kategorie … (Category): opens the Kategorie (Category) menu (only if categories exist or are set).
• Löschen (Delete).

There is no ⋮ button in notes.

1. Open the note and choose the trash can (Notiz löschen, Delete note) in the editor, or right-click and choose Löschen (Delete).
2. Confirm the prompt Notiz löschen? (Delete note?) – „„[Titel]“ wird endgültig gelöscht.“ ("[title]" will be deleted permanently.) – with Löschen (Delete). Abbrechen (Cancel), Esc or a click outside the dialog cancels.

Afterward, the app selects the next note (otherwise the previous one). If deleting fails, the note returns and Nicht gelöscht (Not deleted) appears. There is no key for deleting in notes.

1. In the email list, right-click a message (or open the ⋮ menu in the reading pane).
2. Choose Als Notiz speichern (Save as note).
3. The app switches to notes and immediately creates a note: title = subject (without a subject (ohne Betreff), no subject), text = Von: (From), Datum: (Date), Betreff: (Subject) and the text of the message as plain text (shortened to 8000 characters).
4. The editor is open; you can add to the note right away.

Sharing or exporting notes is not provided in the app.

• Tasks
• Categories
• Keyboard shortcuts
• Error messages and limits