Calendar – layout and views

The calendar shows the appointments of the mailbox and of the calendars shared with it, plus birthdays from your contacts and public holidays. This article explains the screen layout, the four views, navigation and search.

1. In the header bar, top center, choose the Kalender (Calendar) area (calendar icon). On a phone, switch areas using the pill with the menu.
2. Until the calendar list has loaded from the server, Kalender wird geladen (Calendar is loading) is shown.
3. The calendar opens in the view and on the date you used last. The very first time, it shows the Woche (Week) containing today.

Other ways into the calendar:

• Widget „Monat“ (Month widget) in the widget column (also next to the other areas): clicking a day opens the calendar on that day; the view you chose last stays.
• Widget „Termine“ (Appointments widget): shows the next seven days (at most six entries). Clicking a row (Im Kalender öffnen, Open in calendar) opens the day view for that day.
• Als Termin anlegen (Create as appointment) on a message, see Creating and editing appointments.

• App header bar (very top): mailbox, area switcher E-Mail (Email), Kalender (Calendar), Kontakte (Contacts), Notizen (Notes), Aufgaben (Tasks) and the buttons on the right, see INGOS Mail at a glance.
• Navigation on the left: Neuer Termin (New appointment), mini month, calendar list, holiday selection and categories.
• Calendar header: paging, Heute (Today), title of the period, views and search.
• Grid: the selected view with its appointments.
• Widget column (far right): the same widgets as in the email area, without sender check and attachments, see Widget column and Team. Below a window width of 1180 pixels it is hidden.

• Zurück (Back, left arrow): one day, week, month or year back, depending on the view. Keyboard ← or J.
• Heute (Today): jumps to today; the view stays. Keyboard T.
• Weiter (Next, right arrow): one step forward. Keyboard → or K.
• Title: the period shown, for example „Donnerstag, 5. November 2026“ (day), „2. – 8. November 2026“ (week; across a month boundary „26. Okt. – 1. Nov. 2026“), „November 2026“ (month) or „2026“ (year).
• Tag (Day), Woche (Week), Monat (Month), Jahr (Year): switches the view; the active one is highlighted. Keyboard 1 to 4. On a phone, the four views appear as a segmented control with the title above it.
• Termine suchen (Search appointments): search field with a hit counter, see "Searching appointments" below.

• Neuer Termin (New appointment, keyboard N): opens the „Neuer Termin“ (New appointment) window. If the selected day is today, the appointment starts at the next full hour, otherwise at 09:00 on the selected day; duration one hour. When the navigation is collapsed, a round button with an icon appears instead. The button is missing if there is no writable calendar.
• Mini month: header with month and year, arrows Voriger Monat (Previous month) and Nächster Monat (Next month), below that six weeks from Monday to Sunday.
  • Today: filled circle.
  • Selected day: ring.
  • Selected week (day and week view) or selected month (month view): shaded band.
  • Days of other months: faded.
  • Dot below a day: there is at least one visible appointment on that day; birthdays and holidays count too.
  • Clicking a day sets the date of the main view. From the year view, the calendar switches to the day view. On a phone, the navigation then closes.
• Kalender (Calendars): list of all calendars with their color; a click hides or shows a calendar. Details in Calendar list, birthdays and holidays.
• Feiertage: … (Holidays, gear icon): selects the country and state for public holidays.
• Kategorien (Categories, only if categories exist): filter by category.

• One column with hour lines from 00:00 to 24:00. On opening, the view scrolls to 07:00, or further up if an appointment starts earlier.
• ganztägig (all-day) row at the top: all-day appointments and appointments spanning midnight, shown as bars.
• Appointment block: title, below it start time and location (for example „10:00 · Online“), in the color of the calendar. Overlapping appointments are placed side by side.
• Now line: only on today, with a time label; it moves along with the time.

• Monday to Sunday; the week always starts on Monday.
• A header per day, for example „Mo 2“; today is highlighted. Clicking a day header (Tag öffnen, Open day) switches to the day view.
• All-day row and hour grid as in the day view. Appointments spanning several days run as a continuous bar.

• Six week rows, Monday to Sunday. Days of other months are faded, today is highlighted.
• All-day and multi-day appointments appear as continuous bars. If an appointment runs past the weekend, the bar continues in the next row with a straight edge.
• Appointments with a time appear as a row „● 09:00 Titel“; hovering shows the title and location.
• If not everything fits into a cell, +n weitere (+n more) appears; a click opens the day view.
• Clicking the day number (Tag öffnen, Open day) opens the day view. A single click in the cell selects the day, and the mini month follows.
• Double-clicking a cell creates an appointment, see Creating and editing appointments.

• Twelve month tiles; on narrow screens in two columns.
• Days with appointments carry a dot, today is highlighted.
• Clicking a day opens the day view; clicking inside the month tile (next to the days) opens the month view.
• You cannot create appointments in the year view.

• Canceled appointment: title struck through.
• Appointment without a title: appears as „(ohne Titel)“ (no title).
• New appointment during quick create: block „Neuer Termin“ (New appointment) with a dashed border.
• Selected appointment: marked with a dark border. After saving, an appointment flashes briefly and is scrolled into view.
• Birthdays (pink) and holidays (green): all-day bars in their own colors.
• While reloading, the grid is slightly dimmed.

1. Click the Termine suchen (Search appointments) field. On the first click, the calendar loads appointments from about half a year before to a little more than half a year after today, and birthdays and holidays for one year in both directions.
2. Enter a search term. The search covers Titel (Title) and Ort (Location) and ignores upper and lower case.
3. Hits are highlighted in the grid, all other appointments are dimmed. To the right of the field you see n Treffer (n hits) or Keine Treffer (No hits).
4. Enter jumps to the next hit from today onward, each further Enter to the following one. The counter then shows x von n (x of n). From the year view, the calendar jumps to the day view.
5. ↓ opens the hit list (up to 60 entries, for example „Jour fixe IT · Mo 09.11.2026 08:30“). A click jumps to that appointment.
6. Esc or the × in the field clears the search.

The shortcuts only work outside input fields and without Ctrl, Alt or Cmd.

• T: today
• ← or J: back
• → or K: next
• 1, 2, 3, 4: day, week, month, year
• N: new appointment
• Delete or Backspace: delete the selected appointment (with confirmation)
• Esc: close the detail window, clear the search or clear the selection

While an appointment's detail window is open, the shortcuts keep working (the window closes). In the appointment window and in quick create, the letter, number and arrow shortcuts do not work.

• Der Kalender ließ sich nicht laden (The calendar could not be loaded): error card with the reason from the server and a button to try again.
• Termine konnten nicht geladen werden (Appointments could not be loaded): notice with the reason; clicking the notice reloads.

More help in Error messages and limits.

• Creating and editing appointments
• Calendar list, birthdays and holidays
• Widget column and Team
• Keyboard shortcuts