Folders

The mailbox folders are in the navigation on the left. This article explains the standard folders, your own folders and subfolders, the counters and the menus for a folder, including emptying the Trash and the Spam folder.

Every mailbox has six standard folders. They always appear at the top of the navigation, in this order:

• Posteingang (Inbox): incoming messages (tray icon).
• Entwürfe (Drafts): saved messages that have not been sent yet (icon of a sheet with a pen). Continue editing with Entwurf bearbeiten (Edit draft), see Writing an email.
• Gesendet (Sent): sent messages (icon of a check mark in a circle).
• Geplant (Scheduled): standard folder of the mailbox (clock icon).
• Spam: messages sorted out by the mail server or via Als Spam markieren (Mark as spam) (box icon).
• Papierkorb (Trash): deleted messages (trash can icon).

In Gesendet (Sent), Entwürfe (Drafts) and Geplant (Scheduled), the message list shows the recipients instead of the sender, for example "An: Hans Solo" (To: Hans Solo) or "(kein Empfänger)" (no recipient).

• Below the standard folders come the mailbox's own folders, sorted alphabetically and with a folder icon; in the example Archiv 2025, Lieferanten and Projekte.
• Subfolders are indented below their folder; in the example Prüfstand Garching and Rechenzentrum under Projekte.
• An arrow in front of the folder expands or collapses the subfolders (tooltip "Aufklappen" (Expand) or "Zuklappen" (Collapse)). The state is saved in the browser.
• Last comes the Mit mir geteilt (Shared with me) node with folders that other people have shared, see Mailboxes and sharing.

1. Click a folder in the navigation.
2. The message list shows its contents; the folder is highlighted.

• Number to the right of the folder: number of unread messages. At 0 the spot stays empty.
• Number in the list header: "([n])" after the folder name is the total number of messages in the folder.
• Both numbers are updated after every action and on every automatic refresh.
• When you switch folders, search and filter are reset.

1. Right-click a folder in the navigation.
2. The menu Aktionen zum Ordner [Name] (Actions for folder [Name]) opens.

Entries, depending on the folder:

• Öffnen (Open): opens the folder in the list. Missing for Mit mir geteilt (Shared with me) and for person entries.
• Aufklappen (Expand) / Zuklappen (Collapse): only for folders with subfolders, and for Mit mir geteilt and persons.
• Aktualisieren (Refresh): rereads the counters; if the folder is currently open, also the list.
• Papierkorb leeren (Empty Trash): only for the Papierkorb (Trash).
• Spam-Ordner leeren (Empty Spam folder): only for the Spam folder.

Papierkorb leeren (Empty Trash) and Spam-Ordner leeren (Empty Spam folder) are grayed out when the folder is empty.

The same menu is available for the currently open folder via the ⋮ button in the second row of the list header. It contains no Öffnen (Open), but additionally Liste einklappen (Collapse list) (see The Mail screen).

1. Right-click Papierkorb (Trash) or Spam (or open the folder and choose ⋮ Aktionen zum Ordner (Folder actions)).
2. Choose Papierkorb leeren (Empty Trash) or Spam-Ordner leeren (Empty Spam folder).
3. The confirmation Papierkorb leeren? (Empty Trash?) or Spam-Ordner leeren? (Empty Spam folder?) appears with the text "[n] Nachrichten werden endgültig gelöscht. Das lässt sich nicht rückgängig machen." ([n] messages will be permanently deleted. This cannot be undone.)
4. Choose Endgültig löschen (Delete permanently), or Abbrechen (Cancel) to change nothing.

Feedback: "Papierkorb geleert" (Trash emptied) or "Spam-Ordner geleert" (Spam folder emptied). If it fails, "Nicht geleert" (Not emptied) appears with the reason.

Only the Trash and the Spam folder can be emptied.

You can drag a message from the list onto a folder in the navigation with the mouse; the effect is the same as with Verschieben … (Move …). Valid targets are highlighted as you hover over them. If several messages are selected and you drag one of them, all selected messages move along. Details in Organizing messages.

• Not valid as a target: Geplant (Scheduled), the currently open folder, and Mit mir geteilt (Shared with me) and person entries.
• Dropping is not possible in the narrow bar.
• Folders cannot be dragged onto other folders.

• The Mail screen
• Mailboxes and sharing
• Organizing messages
• Message list, search and filters